I-9 Form Authorized Representative

Are you a remote employee looking for help with Form I-9?

Or are you an employer looking for help for one of your remote employees?

I am here to help. As an Authorized Representative, I can verify the identity and the work eligibility status of the employee on Form I-9. Send me an email or give me a call. Appointments are available in my convenient Seattle office.

History of I-9 Form

The I-9 form, also known as the Employment Eligibility Verification form, is used by employers to verify their employees’ eligibility to work in the United States. In 1986, the Immigration Reform and Control Act (IRCA) went into effect, requiring all employers to verify their employees’ identity and work eligibility using the I-9 form.

All employees hired after November 6, 1986, must fill-out an I-9 form before they are legally allowed to begin working. The employee is responsible for Section 1 of the form and the employer is responsible for completing Section 2.

Notarization NOT Required

The wording on the I-9 Form is a bit confusing, which leads some people to think that the I-9 Form requires notarization. However, since there is no notarial certificate attached, notarization is NOT required. In fact, if a notary public were to stamp his or her seal on the form, it would be a violation.

Authorized Representative

Many employers hire outside professionals or companies to complete Section 2 on their behalf; they hire notaries, attorneys, human resource specialists, etc. This designated professional is referred to as an Authorized Representative. If the employer is unable to meet with the employee to complete the form, he or she may hire an Authorized Representative to complete the service. The Authorized Representative will complete the required information in Section 2, including the employers review/verification and certification.

Sections of I-9

The I-9 Form is divided into three parts: Section 1, which the employee completes, and Sections 2 & 3, which the employer or the Authorized Representative completes. The employee’s identification and work eligibility documents need to be carefully examined when completing Section 2 of the I-9 Form. Section 3 applies to reverification and rehiring of a former employee. Expired identification cannot be used.

Qualifying Documents

The I-9 Form requires newly hired employees to present valid documentation, verifying their identity and authorization to work in the United States. These documents must be current – NOT expired. Some documents are classified as “List A” which means they fulfill the requirements of identity and legal work authorization.

If an employee presents one valid document from List A, they are not required to present any other documentation for employment eligibility verification. The documentation must be current and not expired.

List A — Documents that Establish Both Identity and Employment Authorization
  1. U.S. Passport or U.S. Passport Card
  2. Permanent Resident Card or Alien Receipt Card (Form I-551)
  3. Foreign Passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant Visa
  4. Employment Authorization Document that contains a photograph (Form I-766)
  5. For an individual temporary authorized to work for a specific employer because of his or her status or parole:
  6. Foreign Passport; and
  7. For I-94A that has the following:
  8. The same name as the passport; and
  9. An endorsement of the individual’s status or parole as long as the period of the endorsement has not yet expired, and the proposed employment is not in conflict with any restrictions or limitations identified on the form
  10. Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI

List B – Documents that Establish Identity
  1. Driver’s License or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender height, eye color, and address
  2. ID card issued by federal, state or local government agencies
  3. School ID card with a photograph
  4. Voter’s registration card
  5. U.S. Military card or draft card
  6. Military dependent’s ID card
  7. U.S. Coast Guard Merchant Mariner Card
  8. Native American tribal document
  9. Driver’s license issued by a Canadian government authority
  10. For those under the age of 18 who are unable to present a document above:
  11. School record or report card
  12. Clinic, doctor, or hospital record
  13. Day-care or nursery school record

List C – Documents that Establish Employment Authorization
  1. A Social Security Number card, unless the card includes one of the following restrictions:
    • Not Valid for Employment
    • Valid for Work Only with Authorization
    • Valid for Work Only with DHS Authorization
  2. Certification of report of birth issued by the Department of State (Form DS-1350, FS-545, FS-240)
  3. Original or Certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal
  4. Native American Tribal Document
  5. U.S. Citizen Card (Form I-179)
  6. Identification Card for Use of Resident Children in the United States (Form I-179)
  7. Employment authorization document issued by the Department of Homeland Security – For examples, see Section 7 and Section 13 of the M-274 on www.uscis.gov/I-9central The form I-766, Employment Authorization Department, is a List A, Item Number 4, document, not a List C document.

Acceptable Receipts

Receipts may be used in lieu of a document listed above for a temporary period of time. For receipt validity dates, see the M-274.

List A – Acceptable Receipts
  • Receipt for a replacement of a lost, stolen, or damaged List A document
  • Form I-94 issued to a lawful permanent resident that contains an I-551 stamp and a photograph of the individual
  • Form I-94 with “RE” notation or refugee stamp issued to a refugee
List B – Acceptable Receipts
  • Receipt for a replacement of a lost, stolen, or damaged List B document
List C – Acceptable Receipts
  • Receipt for a replacement of a lost, stolen, or damaged List C document

Let’s get started on your documents

Call, text, or email for pricing information:


Email: info@i9-verification.com

Available M-F by appointment 8:00 am – 8:00 pm. Some weekend appointments available.
Located on Madison Street, Seattle. Some mobile appointments available within the Seattle area.